1. The name of the Association shall be ASSOCIATION OF HUMAN RESOURCE PROFESSIONALS OF MAURITIUS and is hereafter referred to as the ‘Association’.
2. The duration of the Association shall be unlimited.
3. The Association shall have a seal bearing its name.

1. The seat of the Association shall be at c/o Mauritius Institute of Management, Cerné House, Chaussée, Port Louis or at such place as may be subsequently selected by the Managing Committee.
2. Any change of address shall be notified o the Registrar of Associations within fourteen days of such change

1. The objects of the Association shall be:
1.1 to promote the art and science of human resource management and to advance public education therein;
1.2 to promote, conduct and support research into the art and science of human resource management and to publish the results of all such research;
1.3 to publish, produce and distribute and to assist in the publication, production and distribution of books, literature, pamphlets, films, posters, periodicals and journals;
1.4 to establish and maintain a library and collection of literature, films and other materials relating to human resource management principles and practices and to afford to the public facilities for the use of same;
1.5 to collect information relating to human resource management theories and practices on a confidential basis and to use such information in such manner as may be agreed with the persons or organisations supplying such information;
1.6 to hold conferences, meetings, seminars and discussions and to promote the reading of learned papers;
1.7 to foster and encourage members and others persons to undertake voluntary work for the purpose of furthering the objects of the Association;
1.8 to lay down the standards of education, training and experience in the science of human resource management appropriate for the admission of persons to the various grades of membership of the Association;
1.9 to formulate standards of professional conduct and competence for all those engaged in human resource management and to encourage members of the Association to conform to same;
1.10 to hold examinations and tests of knowledge and experience of human resource management theory and practice as and when appropriate in conjunction with such bodies of higher learning, both local and overseas, and to award certificates and diplomas to those who pass such examinations and tests;
1.11 to institute, establish and promote training courses, scholarships on principles and practices of human resource management;
1.12 to confer, consult, maintain contact and co-operate with any authorities, associations, societies, institutions or bodies of persons established or to be established in Mauritius or elsewhere and to represent Mauritian human resource management internationally

1. Membership of the Association is open to –
1.1 any person holding or having held a position in a field related to human resource management;
1.2 any person holding a qualification not below diploma level in a field related to human resource management;
1.3 any student in a field related to human resource management not below diploma level; and
1.4 any body corporate interested in helping to promote the objects of the Association.
2. The Members admitted under –
2.1 paragraphs 1.1 and 1.2 shall be termed ‘full members’ shall pay an entrance fee and an annual membership subscription as may be determined from time to time by the Managing Committee;
2.2 paragraph 1.3 shall be termed ‘student members’ and shall pay no entrance fee but shall pay an annual membership subscription as may be determined from time to time by the Managing Committee;
2.3 paragraph 1.4 shall be termed ‘corporate members’ and shall pay an annual membership subscription as may be determined from time to time by the Managing Committee.
3. When a student member qualifies to be a full member, he shall pay the difference in membership subscriptions and become a full member.
4. A full member, on attaining normal retirement age, shall pay fifty percent of the normal membership subscription payable by a full member.
5. For the purpose of membership subscriptions, a year shall mean a calendar year or any part thereof and end on 31st December.
6. Membership subscriptions are payable in advance at latest in September every year
7. Application for membership shall be made in writing and addressed to the Secretary.
8. The decision to accept or to reject any application for membership rests with the Managing Committee which may not have to justify its decision regarding admission or rejection of membership
9. The Managing Committee shall be empowered to confer Honorary Membership upon institutions or individuals – to be termed ‘honorary members’ – from within or outside the Association, in recognition of outstanding services in the field or connected with human resource management
10. Nominations for honorary membership shall be considered when requested by at least five full members, two of whom should be members of the Managing Committee
11. The number of honorary members shall not exceed two for every twenty-five full members.
12. A honorary member shall be awarded a certificate of honorary membership.
13. A honorary member shall neither have the right to stand as candidate to the Managing Committee nor have the right to vote at meetings of the Association unless he is also a full member.

1. The Association shall be administered by a Managing Committee composed of nine full members of age to be elected every two years at the Annual General Meeting.
2. Notice of candidature and every motion purported to be on the agenda shall be given in writing to the Secretary of the Association at least seven days before the date for which the meeting is scheduled.
3. The postmark date or any acknowledgement of receipt of the candidature or motion by the Secretary shall be proof of such notification within the required time limit.
4. In case of equality of votes, the candidate concerned shall be designated by drawing of lots unless there is a voluntary withdrawal.
5. The elected or nominated members shall choose from among themselves a President, a First Vice-President, a Second Vice-President, a Secretary, an Assistant Secretary, a Treasurer, an Assistant Treasurer, a Coordinator and a Public Relation Officer who shall hold office until the next election due and shall be re-eligible, provided that no member shall hold more than one office.
6. The Managing Committee shall meet at least once monthly and whenever the President may think it fit
7. Any five members present shall form a quorum for a meeting of the Managing Committee
8. Whenever, despite several attempts, the Managing Committee is unable to meet for any reasons whatsoever or whenever the number of members of the Managing Committee falls below the required quorum for a meeting of the Managing Committee due to resignation, or otherwise of members of the Managing Committee, the Secretary shall cause a special general meeting to be convened and held within one month of the last attempted meeting of the Managing Committee to consider the situation and to take action as appropriate, provided that if the Secretary fails to convene such meeting within ten days of the last attempted meeting of the Managing Committee, any member of the Managing Committee may do so.
9. Notice of any meeting of the Managing Committee shall be given in writing to members by the Secretary at least five days before the date fixed for the meeting, provided that in case of urgencies the notice of meeting may be shorter.
10. Vacancies in the Managing Committee up to a maximum of three in any year shall be filled in by members designed by the remaining members of the Managing Committee at a meeting.
11. Any vacancy in excess of three shall be filled in by election at a special general meeting convened for the purpose.
12. Any Managing Committee member or the whole Managing Committee may be removed and replaced by a majority vote given at a special general meeting.
13. At a written and motivated request signed by three members of the Managing Committee, the President shall cause a meeting to be convened within a fortnight from the date of the request, failing which the signatories may themselves convene the meeting in accordance with the paragraph 9 above.
14. The absence of a member from three consecutive Managing Committee meetings without good and sufficient cause shall give the right to the Managing Committee to replace him by another one.
15. No person who is an undischarged bankrupt, or has, within the three preceding years, been convicted of any offence involving fraud or dishonesty shall be qualified to become an officer or having been so appointed or elected shall continue to act as such.

1. The Managing Committee is empowered:
1.1 subject to paragraph 2 –
1.1.1 to invest the funds of the Association in recognised securities:
1.1.2 to lease or to take on lease or to let movable or immovable property:
1.2 to accept donations and legacies from any source provided that such donations and legacies are free from any conditions detrimental to the objects of the Association;
1.3 to appoint such staff as it may deem fit and proper and fix their remuneration and other conditions of service;
1.4 to set up sub-committees and ad-hoc committees with such terms of reference and on such issues as it may deem fit provided that such committees shall submit reports to the Managing Committee on the matters referred to them.
2. The sanction of a general meeting shall first be sought for any transaction exceeding one thousand rupees per item in value or four thousand rupees in any one year (or for any amount that may subsequently be provided for in the relevant law);
3. The Managing Committee shall not be empowered to dispose, pledge, mortgage or charge any property worth more than three thousand rupees (or any amount that may subsequently be provided for in the relevant law) and belonging to the Association unless such transaction has been approved by ‘special resolution’ in accordance with Section 30 of the Registration of Associations Act.

1. The Annual General Meeting shall be held not later than three months after the accounting date and may be attended by members of all categories.
2. A special general meeting shall be called whenever –
2.1 the Managing Committee so decides;
2.2 there is a written and motivated request signed by not less than ten per cent of the number of compliant full members, in which case the Managing Committee shall cause the meeting to be convened and held within one month from the date of request
3. If the Managing Committee fails to comply with paragraph 2.2 above, five signatories or ten per cent of the signatories of the request, whichever is the less, may convene and hold the meeting as provided for in paragraph 6 below.
4. Subject to the provisions of the Registration of Association Act, twenty five percent of the number of complaint full members, whether present in person or represented by proxy, shall constitute a quorum for any general meeting.
5. In case there is no quorum –
5.1 the Annual General Meeting or the special general meeting convened under paragraph 2.1 above shall be postponed for a fortnight and at that subsequent meeting the business of the day shall be proceeded with notwithstanding the number of members present;
5.2 all other special general meetings shall be absolutely dissolved.
6. Notice of any general meeting with the agenda shall be given in writing by the Secretary to the members of all categories at least fourteen (14) days before the date on which the meeting is scheduled.

1. Voting at general meetings shall be –
1.1 by secret ballot, for the election of the members of the Managing Committee, unless the number of candidates is below nine.
1.2 normally by show of hands unless otherwise required by at least fifty percent of the number of compliant ordinary members present at the meeting.
2. Each full member shall be entitled to one vote provided he is not in arrears with his annual membership subscription for more than three months.
3. Student and corporate members shall not have the right to vote at any meetings of the Association.
4. Voting by proxy at general meetings shall be allowed subject to Section 28 (3) of the Registration of Association Act and subject to rules 5 and 6 below.
5. For the taking of a ‘special resolution’ in accordance with Section 30 of the Registration of Association Act, a member may vote by proxy through another member but no member shall vote as proxy for more than twenty members.
6. For any purpose other than the taking of a ‘special resolution’, no member shall vote by proxy through another member for more than nine members.

1. All letters of application to be candidates for the election of the Managing Committee shall be sent to the Secretary in the time limit stated in the notice of the Annual General Meeting.
2. The Managing Committee shall appoint an Election Committee consisting of a President Officer ad two other members from among the members of the Association to conduct the election of the incoming Managing Committee.
3. All the proxy forms duly filled and signed shall be sent to the Presiding Officer in the time limit stated in the notice of the Annual General Meeting.
4. The Presiding Officer is not empowered to accept proxy forms after the time limit set.
5. The Secretary shall communicate to the Presiding Officer the names of the candidates to the election of incoming Managing Committee at latest two days after the expiry of the time limit to send letters of application to be candidates.
6. The Election Committee shall meet, as soon as practicable, after the expiry of the time limit of the receipt of the proxy forms to make a list of members to be represented by proxies and their respective proxies and to seal same in the presence of the Secretary and any candidates willing to assist the meeting, who shall all affix their respective signatures on the sealed packets
7. At least two days before the date of the Annual General Meeting, the Treasurer shall submit to the Presiding Officer two separate lists of compliant and non-compliant members of the Association with the date of payment of membership subscriptions of each member.
8. The Election Committee shall update the lists submitted under paragraph 6 in case members have settled their dues prior to the election being held.
9. The election of the incoming Managing Committee shall be conducted at the Annual General Meeting of the Association in such manner as the Election Committee shall deem fit and proper and declare the results of the election.
10. Any candidate willing to have a recount of the votes at the election shall table a request immediately after the proclamation of the results of the election, giving reasons justifying such recount.
11. The Election Committee shall decide on the acceptability of the reasons given to justify a recount of votes at the election and, if acceptable, effect the recount either immediately or on another day not later than three days after the proclamation of the results of the election, at such place and time it may deem fit and proper in the presence of the candidates.
12. The final proclamation of the results of an election shall only be made after any recount under the signatures of the members of the Election Committee.
13. All used ballot votes, whether valid or not, and proxy forms shall be sealed in a packet which shall bear the signatures of the members of the Election Committee and the candidate(s) and such packets shall be kept in the custody of the Presiding Officer until the appointment of the incoming Secretary who shall take over same from the Presiding Officer.

1. The Managing Committee may terminate the membership of any member in case of misconduct.
2. In every case the defaulting member shall be convened before the Managing Committee where he shall –
2.1 have the right to be heard and to lay his defence;
2.2 be entitled to call witnesses to depose in his favour;
2.3 send his defence in writing if he so wishes.
3. Notwithstanding paragraph 2, a member may be required to appear personally before the Managing Committee and in case he fails to do so without any valid reason, the Managing Committee may take a decision in the matter.
4. Any decision taken by the Managing Committee shall be notified to the defaulting member by registered mail.
5. The defaulting member shall have the right to an appeal against any decision taken by the Managing Committee by sending his appeal to the Secretary by registered mail.
6. Any appeal under paragraph 5 above shall be lodged with the Secretary not later than fifteen (15) days after the receipt of the notification of the decision of the Managing Committee by the member concerned, provided that no appeal shall be considered after this time limit has expired.
7. On receiving an appeal under paragraph 6 above, the Managing Committee shall cause a special general meeting to be convened and held within one month of receipt of the notice of appeal failing which the charges leveled a against the defaulting member shall automatically lapse.
8. The decision of the special general meeting concerning the appeal shall be final.
9. Any member who is in arrears with his annual membership subscription for more than three months without sufficient cause being shown within one month after receipt of a letter from the Secretary or the Treasurer shall have his name crossed out from the ‘Register of Members’ by a decision of the Managing Committee.
10. A member who resigns or who is expelled forfeits all his rights to any property of the association and to any contribution, monetary or otherwise, he may have made to the Association.

1. The President shall –
1.1 preside over all meetings of the Association;
1.2 at the Annual General Meeting, submit a report on the working of the Association for the preceding accounting period, together with a statement of accounts drawn up and signed by the Treasurer and certified by the Auditors.
2. In the absence of the President, the First or the second Vice-President in order of precedence, shall preside over any meeting.
3. In the absence of the President and both Vice-President, any committee member chosen from among and by the committee members present at a meeting shall preside over the meeting.
4. In case of equality vote, the presiding member shall have a casting vote.
5. The Vice-president in office in the absence of the President shall exercise the same powers and right, and assume the same responsibilities as those of the President.

1. The Secretary shall –
1.1 convene all meetings of the Association;
1.2 draw up the minutes of proceedings of meeting which shall, after confirmation at the ensuing meetings, be countersigned by the President;
1.3 have the custody of the records of the Association;
1.4 keep a ‘Register of Members’ in which shall be recorded, in respect of each member-
1.4.1 the surname and other names;
1.4.2 the address;
1.4.3 the date of admission;
1.4.4 the date of birth;
1.4.5 such other particulars as the Managing Committee may require.
2. The Secretary shall, not later than three months after the accounting date in every year, forward to the registrar of Associations a return containing-
2.1 a certified copy of the statement of the Association required to be submitted to the Annual General Meeting under Section 22 of the Registration of Associations Act, together with a declaration specifying whether the statement has been approved by the meeting;
2.2 a statement of the names and postal addresses of the officers of the Association;
2.3 a return of membership of the Association as on the 31st December of the preceding year; and
2.4 where the Association has amended its rules during the accounting period, a copy of the rules of the Association as amended.
3. The Secretary shall, within fourteen days of any change among the officers or in the address of the office of the Association, give written notice of the change to the Registrar of Associations.
4. In case of absence, the secretary shall be replaced by the Assistant-Secretary who shall exercise the same powers and right, and assume the same responsibilities as those of the Secretary.

1. The Treasurer shall –
1.1 have the custody of all the accounting books and records of the Association;
1.2 receive all sums of money due or accruing to the Association and deliver receipts thereof;
1.3 within the least possible delay, pay into one or more of the local banks, chosen by the Managing Committee, the money received by him;
1.4 be allowed to keep in his possession a sum not exceeding five hundred rupees (Rs500), as petty cash;
1.5 lay before the Managing Committee a list of members who have failed to pay their subscriptions, a statement showing the periodic financial transactions or such other information regarding the accounts of the Association whenever required to do so by the Managing Committee;
1.6 keep a ‘Register of Members’ as prescribed by law;
1.7 prepare the statement of accounts;
1.8 effect all payments exceeding one hundred rupees by cheque;
1.9 produce his books for examination whenever required by the President or by any auditor;
1.10 in conjunction with the President sign all cheques, deeds an other documents of the Association.
1.11 Keep a ‘Record of Revenue’ in the form prescribed by law and a cashbook showing its receipts and payments;
1.12 Once a year not later than one month after the accounting date prepare and submit to the Managing Committee a statement of the receipts and payments of the Association in respect of the accounting period and of the assets and liabilities of the Association existing on the accounting date;
1.13 On his resignation or on vocation of his office or whenever required so to do by the rules of the Association of the Registration of Associations Act, render to the Association a true account of money received and paid by him since his appointment or since he last rendered an account, whichever occurs later.
2. In case of absence, the Treasurer shall be replaced by the Assistant-Treasurer who shall exercise the same powers and rights, and assume the responsibilities as those of the Treasurer.

1. The Co-ordinator shall –
1.1 be the liaison officer between the Managing Committee and the sub-committees;
1.2 convene and co-ordinate the meetings of sub-committees;
1.3 transmit reports prepared by the Secretary of each sub-committee and ad-hoc committee to the Managing Committee with comments.
1.4 Perform such other tasks as may be required by the Managing Committee.

1. The Public Relation Officer shall –
1.1 Liaise with external bodies and institutions for the promotion of the affairs and the image of the Association;
1.2 Be responsible for the publicizing of any news or information pertaining to the Association;
1.3 Undertake all such actions having to do with public relation;
1.4 Perform such other tasks as required by the Managing Committee.

1. Two Auditors shall be appointed at the Annual General Meeting and shall need the approval of the Registrar of Associations if they are not professionally qualified.
2. The Auditors shall hold office for two years concurrently with the Managing Committee.
3. The Auditors may be removed and replaced by a decision of a general meeting.
4. The Managing Committee shall upon written request by any Auditor submit the accounts of the Association for audit.
5. the Auditors shall –
5.1 make a thorough examination of all the books and documents in the custody of Treasurer at least once yearly and shall forthwith report of the Managing Committee through the President any error or omission detected in the course of the examination;
5.2 verify and certify all statements of accounts prior to their being submitted to the Annual General Meeting;
5.3 draw an inventory of all the belongings of the Association at least once yearly.

1. The President, the Vice-Presidents, the Treasurer and Assistant Treasurer shall each become bound with two sureties in the sum of one thousand rupees (Rs1000) jointly and severally for the true performance of their duties.
2. The security bonds shall be filed in the office of the Registrar of Associations without undue delay.

1. All books of the Association shall be kept in English or French.
2. The books shall open to inspection to any person having an interest in the funds of the Association.
3. All books and documents shall be kept at the seat of the Association.

1. The Association shall at, sue and shall be sued, implead or be impleaded and shall do all other acts under its corporate name through its Secretary.
2. Whenever the Association shall be sued or be impleaded and whenever it shall be necessary to serve notices, summonses or any other legal process, judicial or extra-judicial, upon the Association, service upon the Secretary shall be good and sufficient upon the Association.

1. No amendments of these rules shall be effected except by ‘special resolution’ taken in accordance with Section 30 of the Registration of the Association Act and such amendments shall not be implemented until and unless registered by the Registrar of Associations.
2. The decision to dissolve the Association or to amalgamate it with another association shall be taken by ‘special resolution’ in conformity with law.
3. In the event of winding up the Association, all its property, movable or immovable its cash at bank and in hand, shall be disposed of in conformity with law.
4. In compliance with the Registration of Associations Act, the Association shall be designated a registered association to which in the event of the Association being wound up, its remaining property shall be transferred.
5. Where the Association has taken a ‘special resolution’ that it shall be wound up, the Secretary shall, within fourteen days after the resolution has been approved, give written notice of the resolution to the Registrar of Association and lodge with him.
5.1 a certified copy of the minutes of proceeding of the general meeting at which the ‘special resolution’ to wind up the Association has been approved;
5.2 a detailed statement of the assets and liabilities of the Association; and
5.3 a declaration signed by him that Section 30 of the Registration of the Associations Act has been complied with.
6. In the event of the Association being required to be wound up, all its property shall vest in the Registrar of the Associations who shall proceed as laid down in Section 18 of the Registration of Associations Act.

1. All cheques, deeds and other documents legally binding the Association shall be signed jointly by the President and the Treasurer.
2. In the absence or incapacity of the President or the Treasurer, these documents shall be signed by one of the Vice-Presidents, in order of the precedence, or the Assistant Treasurer respectively.

1. The accounting date of the Association shall be 31st December and its accounting period (financial year) shall be from 1st January to 31st December.
2. In these rules, words importing the masculine include feminine unless otherwise required by the context.
3. Any member who resigns or who is expelled shall have no claims to a refund of any contribution, monetary or otherwise, made by him to the Association in any way.
4. The Association may be affiliated by any other association, or form part of any federation of associations, provided that in so doing such affiliation is not detrimental to the objects of the Association.
5. Any dispute between the Association and any of its member or any person’s claim by or through a member shall be settled by a special general meeting.
6. The handing over of all books, documents cash in hand etc., shall be effected within two weeks of the date of appointment of the newly elected officers.